Virtual Event Production Services for Meetings, Conferences & Corporate Events

Our Virtual Event & Hybrid Productions are Amazing platforms & Audience building Tools designed to engage with your audience!

Online virtual events produce high impact results that can be used with frequency each year to drive lead generation & sales growth- with the added benefit of accommodating your attendees that can’t attend your in-person events. Virtual events can be created for just about any type of event and Run of Show, including Corporate Meetings, Conferences, SKO’s, Summits & Fundraiser events connecting with your target audiences. Meeting planners now have the option of planning for Virtual or Hybrid events based on this new technology and can reach global audiences efficiently.

Our feature-rich Virtual platform can provide the following services for your Virtual Event production needs:

Companies producing their traditional event conferences, annual events, sales meetings are now turning to Virtual Events to rely on for the future of their business practices, even when in-person events fully return. We can break down Virtual Events into the following Categories: Virtual Event Productions, Hybrid Events, Studio Live Streaming Broadcasts (Setup onsite or using our Studio). Please see below a list of our popular Virtual Event Production services:

Live Streaming: Mix of produced Live Streaming videos & Pre-recorded Content

Branded Screens: Beautifully branded graphic overlays & screens!

Multiple Tracks: Broadcast content on multiple tracks throughout event

Break out Sessions: Multiple Concurrent Rooms running Simultaneously

Live Chat & Q&A: Enable and Moderate live chat within all sessions

Speaker Training: The Best onboarding system for all of your Speakers

1:1 Networking: Enable the best 1:1 Matchmaking & Networking!

Virtual Activities: Since we are a media company and can create content, NextGen Event Co. provides the Best user engagement activities including Gamification, Networking ice breakers, Virtual Happy Hours, Custom Games & Trivia, Scavenger Hunts, Virtual Escape Rooms & much more!

We conduct a Virtual Event Plan for each of our clients which includes extensive management and support services to ensure each virtual event Run of Show and Live Streaming event is successful. As a client, you will be assigned a dedicated Producer who will conduct an initial consult, create a timeline and manage all pre-conference activities, the conference day(s) and post event production.

Virtual events and Hybrid events can feel much more like an interactive broadcast on television, providing interactive online experiences produced specifically to immerse and engage your remote audience – no matter what device they’re using. Fully Produced Virtual Events leverage many of the below elements that you are familiar with from In-person events :

• Keynotes & Presentations- Branded Lobby & Break-out rooms
• Live Q&A, Chat & Polls
• Town Hall Addresses
• Panel Discussions- Multiple Speakers & Presenters
• Break out Sessions- Include Networking, Q&A or Entertainment
• Live Hosting for Fundraising

Please see below the primary steps that are part of our production planning and event services process for Virtual Events, Conferences & Fundraisers. Our Virtual event productions also include Virtual Fairs and Expos. We can provide implementation of all of the below or custom pieces needed for your Virtual event planning & execution needs:

• Your dedicated Producer will set up initial Consultation and explore the virtual event planning possibilities based on your event goals, themes and budget range
• Create Virtual Event Production Plan & Blueprint for Run of Show
• Option to assist with creating conference website and branded assets that can contain Registration & Payment, Discussions, Session Surveys, Polls, Badging & Certificates, Branded rooms, Access to Sessions & Speakers and all interactive elements that enhance engagement.
• Produce Break out/ Panel session rooms and coordinate all Speakers & Activities within them- utilizing backstage Green Room/Back stage area
• Create live surveys & Q&A Discussions during event and any post event components
• Support event from start to finish including all interactive elements & social media support
• Produce recordings for client & available hosting options
• Analytics Reporting: Send Post-Post documentation including attendance data and recordings

Virtual Event Planning & Event Goals

Creating a fully produced virtual event isn’t quite as simple as just streaming your in-person event over the web. You will need to establish your Virtual Event Goals & Objectives first- starting with the Why? Why are you doing this event? What is the purpose? What are your attendees and your brand going to take from this? Before you do anything, the first step is to have a clear idea of what you want your event attendees to experience and develop a blue print for all keynotes, panels, breakouts, plenary and other elements.

Live Streaming Productions

Your Virtual Event may require more in-depth planning & resources depending upon your agenda structure, organizational goals, speakers and attendee volume. Whether you’ve got one or two hosts/presenters or an entire roundtable discussion – you can even create 3D Virtual Events that will really make the experience memorable. Broadcasting from a dedicated Studio set brings the conversation front and center. We manage individual remote Speaker video feeds combining one seamless experience for your attendee. Studio Broadcasts are a great way to tell stories whether emotionally driven or highly technical, including:

• Data Presentations
• Human Interest Interviews
• Roundtable Discussions
• Fireside Chats

Presentations / Webinars

Whether your showcasing videos, data, or presentation materials – With Webinars, it’s okay to get highly technical when communicating to an audience with a specific knowledge base or expertise. Webinar content is a great way to re-purpose breakout meetings and presentations as Video On Demand content, like the following:

• Convert your Virtual Events into “Knowledge Assets” and sell these as info products
• Quarterly Department Updates
• Product Launches & Trainings

Interactive Elements at Virtual Events

What separates a ‘Virtual Event’ from just another video that is hosted online? First, being live! Audiences are much more likely to tune-in and stay engaged if your content is being served to them live (or even live-to-tape!).

The ability to interact with your audience makes the experience feel less passive and more active – making your audience part of the action. Please see below some examples of interactive elements that we can add to your Virtual Event:

Moderated Q&A
Questions are submitted via a form on your Virtual Event webpage and asked live by a moderator to presenters.

Social Media Integration
Have an event #hashtag you’re promoting? Integrate the entire stream of audience activity directly into your Virtual Event Environment.

Polling
Audience members can submit their answers/vote on pre-arranged questions – the results are often rapidly visualized and shared moments later with the virtual audience.

Live Chat
Live Chat provides instant interactivity and gets your audience involved with the conversation. We provide this feature in our webcasts and also offer chat room moderation in order to keep the attendee dialogue flowing.

Break out Rooms

We can create up to 50 separate concurrent break out rooms that can fit up to hundreds of people at one time! Create each room and assign a Host to instruct the room on the topic or subject matter custom created for each room.

Entertainment & Games
Including Entertainment & activities to your Virtual event is a great idea for keeping your attendees engaged and excited throughout your event. Some ideas include Virtual Escape Rooms & Scavenger hunts, Master gaming sessions & Workshops focusing on learning a new skill or fun activity like crafting or card playing.

Let us Help you Plan your next Virtual event…
Ready to start planning your interactive online experience? Contact us and connect with our virtual events team today to discuss your event goals and we can customize a solution tailored to your needs.

FAQ- Virtual Events