Hybrid Event Production

Hybrid Events are the Future

Many companies are realizing they now have the need to accommodate both live in-person audiences and digital audiences simultaneously at their special events. In order to successfully accomplish this balancing act, the right hybrid event partner needs to have equal parts live event expertise and the right virtual event skillset to generate hybrid event success. That’s where NextGen Event Co. comes into play, and we’re here to help you achieve the following:

• Help you create a strategy that addresses the unique needs of both audiences- Both In-person and Virtual
• Partner your team with experts that understand the pros & cons of a hybrid event production
• Execute your strategy flawlessly, in-person and online
• Utilize proven best practices for A/V event success- camera equipment, lighting and staging, audio feed and more!
• Brainstorm unique opportunities that excite sponsors and exhibitors alike
• Create better audience engagement, no matter the format
• Optimize all attendee experiences for highest impact and ROI

Hybrid solutions for any event format

• Conferences
• Trade shows
• Virtual exhibits
• User summits
• Product launches
• Executive roundtables
• Roadshows
• Sales kickoffs and press events
• Corporate events
• Sponsorships
• Annual meetings
• Employee meetings and sales conferences
• Award galas, VIP events, and special events
• Pop-ups and installations

Let our Virtual /In-person event expertise help build a Successful Hybrid event

Our talented team of event experts have both Virtual event production and in-person experience handled for your event. From strategy and design to event management and production, we can help you move from idea to execution — and every step in between — with maximum impact and safety in mind. Our standards, protocols, and service offerings reflect our values and commitment to keeping our people, our customers, and attendees, safe.

Virtual & In-person onsite technology solutions for your Hybrid event

Our flexible, creative team can work with your existing tools or ours to help you strategize and execute the virtual aspects of your hybrid event. Our digital experts are here to support you with a deep bench of capabilities and solutions, including our powerful, all-in-one virtual event platform. Do you need to incorporate an Awards ceremony into your Hybrid event, not a problem! We can include various segments including awards, training, team building and more.

Many corporate planners ask, why are Hybrid Event Production Companies so popular? The short answer, is due to the growing “Hybrid Meeting” popularity and cost-effectiveness of virtual events. Additionally, hybrid events have become a popular way of increasing participation in traditional events at a relatively low cost. Furthermore, they also enable participation by people who might be unable to attend physically due to travel or time zone constraints. There are many benefits to Hybrid event production that we explain below.

Integrate technology with Hybrid Events

Hybrid meetings integrate technology with traditional event practices to create new types of attendee experiences and content delivery tools. As a result, they include any meeting or event with at least one group of face-to-face participants that digitally connects with participants. This is achieved,  in another or multiple locations setting. Naturally, the best hybrid events create unique experiences for different types of participants in different places. Finally, it is important that we combine functionalities of face-to-face events and those of virtual meetings into hybrid events. Our process, will ultimately enable meeting planners to have a much broader spectrum of options to engage attendees. 

Engagement is the key to Success in Hybrid meetings

Engagement is the key ingredient in hybrid events and a successful outcome.  In addition, it’s what separates your event from a video on YouTube. We can provide engaging Virtual Activities with gamification at your event, both remotely and in -person. Engagement, is also what distinguishes a hybrid event from a live event with tech elements.  In conclusion, your audience won’t be watching your event from their television. Ultimately, they’ll take part via their mobile devices or their computer, meaning they can offer feedback in real time.

Event Customization

Customization: We make sure we bring your full vision to life in your venue and virtually.

Engagement Tools & Features

Engagement Tools: From Q&A to surveys, interactive chat to virtual breakout rooms, your event is a two-way, interactive experience for your virtual attendees.

Planning With Both Audiences In-Mind

We use our Hybrid event production experience to provide a smooth and engaging experience.

Post-Event Data Analytics

Valuable analytics on your virtual attendees’ engagement- we measure attendee analytics on engagement, attendance, dwell time, registration and participation.

Registration Services

Custom registration, login, and pre-event reminder emails for your virtual attendees.

Rehearsals & Tech Checks for Presenters

We accommodate multiple rehearsals and pre-production meetings to assist with speaker onboarding and comfort with technology. Our pre-event tech checks, your virtual presenters will be prepared and comfortable with the platform. See below a list of Hybrid Events we produce:

Hybrid Meetings

Town Halls

Conferences

Award Ceremonies

Fundraisers

Panel Discussions

Educational Sessions

Please contact us for more information on our hybrid production services and date availabilities.