Virtual events are becoming increasingly more popular for companies as an alternative to face-to-face events for several reasons.

One major reason that companies choose a Virtual event over a face-to-face event is primarily due to their budget limitations. Virtual Events generally are produced at a fraction of the amount of an in person event reducing spend by about 60 percent. Although a face-to-face option is preferable for some, it might just make more sense financially for a company to conduct a virtual event instead. Coupled with the ability to reach a Global audience with ease, this is a win-win situation for companies.

What a Virtual Event planner/Producer can offer, in addition to peace of mind, is a combination of support and experience using a Virtual Event Production Company. You may be considering producing your event internally with your own staff, using in-house resources. Oftentimes many companies do not have access to the equipment and expertise required to produce a seamless virtual event. With virtual events, a well-executed deployment is essential; there’s little margin for error. Otherwise, you easily run the risk of a virtual event failure, wasting time, and valuable resources in the process. Not to mention looking not so favorable in front of your stake holders.

How to learn about the Benefits of Hiring a Virtual Event Planner/Producer for your Next Virtual Event:

Setup and Expert Guidance with using the Selected Virtual Platform

You’ll need much more than a platform login to create event success! A Virtual event planner can guide you through the best practices for producing an effective virtual event and setting up your Virtual platform for optimal attendee experience and registration. Additionally, we can help develop a virtual event strategy for obtaining your desired event needs- whether it’s an SKO, Employee appreciation or Corporate Meeting.
Management of all the Production ROS Details

Virtual Event planners manage all the details involved in your virtual event production from the registration process to the critical technology components. The Virtual event planner manages the details by following up with attendees to make sure they have the information needed to register and technical requirements to participate successfully. When you rely on an event planner to manage the fine details of the registration process, there’s a greater probability of increased attendance rates.
Production of Live Streaming Video & Branded Assets

Production of Live Streaming sessions and managing all the speakers & presenters is critical in Virtual event production. Virtual Event Planners can also take the burden off of the presenters by formatting all presentations, videos, and creating additional content so that your virtual meeting consists of a series of smooth transitions. We This allows the presenters to focus on content without the hassle and technical skills of formatting the presentations. Production assets can include intro- outro videos, countdown timers and graphic transition slides
Speaker Rehearsals & Training

Virtual Event Producers/Planners can guide the client through a rehearsal and step-by-step training of virtual event best practices. We want everyone to feel comfortable and educated so that the event is successful. For the attendees, it’s important that they know how the meeting player works. Our talented production team reviews the meeting player at the beginning of the meeting so that attendees are familiar with the technology and can easily engage during the event using the pre-determined options such as pre-event rehearsals, “raise hand” and polling question features.
Attendee Engagement & Virtual activities

Virtual event planners can create effective attendee user experiences using Virtual activities and Gamification. Some examples of gamifying your virtual event include creating a leaderboard that tracks points for your attendee activities including Posting, making comments, liking posts and sharing content.
Provide Technical Support for Attendees & Speakers

We can go over pre-event and Day of event support for both attendees and presenters. What if suddenly 10 minutes before your virtual meeting, something goes wrong? There is very little room for technology mishaps when it comes to hosting a virtual meeting. Loss of power or internet issues could stall your event or worse, disable it altogether.
As experts in virtual event planning, we have the capability to place our team in multiple locations creating powerful redundancy as a backup system so that if power or internet access goes out in one location, the meeting can continue successfully.

To receive the best return on your investment on your Virtual event, attendee participation is imperative. An event planner can develop a strategic, detailed timeline with alternative options to accommodate multiple schedules – a key part of ensuring greater enrollment and participation.
Another reason virtual events are a popular choice is that it’s a highly effective way to share updates quickly. For many companies, critical updates are time-sensitive. Emails don’t always do the trick when trying to get feedback and buzz around the topics. Virtual events can be an excellent solution as they can be planned and executed in as quickly as 24 hours depending on the content.

Lastly, we can’t emphasize enough the importance of the equipment used to conduct your event. An event planner can provide the highest quality of equipment necessary to conduct a top-notch virtual experience.

For more information, please contact us to learn more about our Virtual event packages, pricing and date availability.